With a virtual office in Bucharest from Romania Company, your business will benefit from the presence of a high-profile office at a fraction of the cost of a traditional office. Our experts in company formation in Romania can provide you with a tailored package that offers this type of solution, along with other services related to company setup in the country.
| Quick Facts | |
|---|---|
| Best used for |
Start-ups |
|
Advantages |
A flexible work environment for your employees Lower costs compared to renting and upkeeping an office space A-class buildings in city centers throughout the country On-site business services and dedicated services upon request |
|
Registered address option |
Yes, if needed for company formation in Romania |
| Location |
Bucharest city center |
| Coworking spaces | Yes |
| Individual offices |
Yes |
| Meeting rooms |
Yes |
| Connectivity | High-speed Wi-Fi |
| Facilities | Prestigious business address Access to private offices, coworking deks, meeting rooms Call and mail forwarding Receptionist Shared-spaces such as kitchen amenities and lounges |
| Secretary services | Upon request |
| Local business telephone | Dedicated inbound telephone number upon request |
| Rent duration | Monthly or yearly in most cases |
| Special packages/plans | Premium plans can include individual office space(s) and preferential access to meeting rooms |
| Approximate costs | Can start at RON 300 depending on the chosen location |
| Change from traditional office to virtual office | Yes, facilitated by our team |
What are the advantages of the virtual office?
Some of the advantages of a virtual office in Bucharest are listed below by our Romanian company formation experts:
- Reduced costs: in most cases, the costs for a virtual office package are lower compared to renting a traditional office space, equipping it, and paying for regular maintenance;
- Business image: the company can benefit from being located in a prestigious location in the center of Bucharest;
- Business support: the location has all the regular features needed by most businesses, including office space, access to printing and scanning, meeting room space and video call solutions as well as catering services;
- Expansion options: some companies in Romania can choose to expand to another city by using a virtual office.
What types of companies can have a virtual office?
There is essentially no size or type constraint for a company when it comes to working from a virtual office, only those related to the actual business industry in which it operates. Companies in the services sector are suited for a hybrid work model, and they can benefit the most from using a Bucharest virtual office.
Understandably, companies in the manufacturing business, food and drink manufacturers, and cosmetic product manufacturers cannot use a completely remote work model, as they will need to maintain a factory, warehouse, or other types of establishments at all times.
Can I use a virtual office in Bucharest for a micro company in Romania?
Yes. In fact, a Romanian micro-company can be an excellent candidate for this type of setup, given that the hybrid work model can mean lower overhead costs.
How much does a virtual office package cost?
The simple use of the office’s business address can start at 6 RON per day.
Virtual office packages can include the following extra services:
- 55 RON or more for meeting room access (per hour);
- Office access plan starting at 52 RON per person per day;
- Coworking plans starting at 25 RON per person per day.
Factors that can influence the final price include:
- The location of the office (i.e., Bucharest district or if the office is located in another city in Romania);
- Access to individual offices (and frequency for this type of service);
- Dedicated secretary (if using one);
- Special plans or additional services (such as a dedicated telephone number).
Our Romanian company formation experts offer incorporation packages that include a virtual registered office for 1 year. The starting price for new company incorporations is 890 euros. It is important to note that this only offers the registered address, not access to amenities and office space.
Is there a special process to use a virtual office in Bucharest?
You can decide to use a virtual office for your company in Romania from the very beginning or you can transition to one during the course of your activities. Certain requirements are in place for notifying the National Trade Register Office of any changes brought to the company particulars, such as the registered office address and secondary headquarters.
Our team can help you if you wish to use a virtual office service and need to make the necessary registered address changes.
The video below summarizes the main advantages of the virtual office:
What does a virtual office package include?
The virtual office Bucharest package offered by our agents includes the following:
- Address: prestigious business address in downtown Bucharest for a credible and risk-free base for corresponding with clients. It will also be used as the registered office necessary for establishing a Romanian company;
- Mail services: mail collection and mail forwarding in Romania. We collect mail and packages, and send them to you according to your instructions;
- Local phone number in Bucharest, Romania: you can easily provide a local phone number to all your contacts;
- Others: all your voice messages will be forwarded to you by email;
- Additional space: you can access a free instant meeting room for 1 hour/month in many of the standard Bucharest virtual office packages as well as other types of office space available upon request.
How will you forward my mail?
Usually, there are two options when you receive mail or deliveries at the virtual office’s address: we can either inform you that you have received a package and you will collect it the next time you come to the office, or you will indicate a special address where one of our agents will forward the package to. Additional costs for courier deliveries apply for Bucharest and the surrounding areas. We can give you more details about pricing upon request.
Who will answer my calls?
A dedicated receptionist will answer the calls received at the shared or the private telephone number. When you set up your package, you will be able to indicate the message used by our agent, as well as the number used for call forwarding. We can either redirect all your calls to your private cellphone number or we can answer the calls on behalf of your company and provide minimum, essential information, such as a time and date when the client can reach out to you again, or we can take a message from the caller and deliver it to you via call, text, or e-mail.
What happens if a client visits the virtual office?
Anyone can visit the office, as these locations are often located close to main transport routes or even in the heart of the city. When this happens and it is not a scheduled visit, if you are not at the office, we will inform the individual that you are not present in the building and that he or she can reach out via telephone or e-mail. You can provide our front desk receptionist with a message for greeting walk-in clients or business partners. When you do have a meeting scheduled, our receptionist will simply guide the visitor to the area where your office is located.
Can I change from a traditional office to a virtual office in Bucharest?
Yes. As your business evolves, if you decide that working via a virtual setup meets your business needs, it is possible to stop renewing your traditional office lease and select one of our packages for a virtual office in Bucharest.
If this is the case, we advise you to consider the following:
- The terms of the office lease: the conditions for termination. Ideally, you would close out the lease to avoid losing the advance payment and other issues for your leased office space;
- Determine your exact needs: does your business favour a hybrid work model or do you require daily access to individual and coworking spaces? This can influence the final package you will consider for your activities;
- Select any additional services, such as dedicated secretarial services, phone and mail forwarding, and others. A virtual office in Bucharest is not a downgrade from a traditional office space, and it can be equipped with all the required amenities.
How can you help me set up a virtual office in Bucharest?
As previously mentioned, we offer company formation packages that include a virtual office registered address for 1 year post-incorporation. Upon request, our team can present more specialized packages, as per your business needs.
For any further details or information, please do not hesitate to contact us.