With a virtual office in Bucharest, from Romania Company, your business will benefit from the presence of a high-profile office at a fraction of the cost of a traditional office. We understand the demands of today's business community and we are here to offer tailored solutions if your company is ready to switch to a remote work or a hybrid work model – a situation in which having a virtual office is recommended.
The virtual office is a type of service that allows companies to operate from an address where they do not need to be located at all times. A high level of flexibility and reduced costs are two of the most important advantages. We offer you the opportunity to concentrate solely on running your business while our professional staff runs your office for you. Our company has vast experience in company formation services and in providing virtual office services.
Read below the main advantages of using a virtual office, as well as the types of packages and services offered by our specialists. If you have more questions, please do not hesitate to contact us.
Best used for
Small and medium companies that are not location-dependent
A flexible work environment for your employees
Lower costs compared to renting and upkeeping an office space
A-class buildings in city centers throughout the country
On-site business services and dedicated services upon request
Registered address option
Yes, if needed for company formation in Romania
Bucharest city center
Bucharest north area
Prestigious business address
Access to private offices, coworking deks, meeting rooms
Call and mail forwarding
Shared-spaces such as kitchen amenities and lounges
Local business telephone
Dedicated inbound telephone number upon request
Monthly or yearly in most cases
Premium plans can include individual office space(s) and preferential access to meeting rooms
Can start at RON 300 depending on the chosen location
Change from traditional office to virtual office
Yes, facilitated by our team
What are the advantages of the virtual office?
A virtual office in Bucharest is a type of service that offers a physical address for a company while the employer and the employees can choose to work remotely. This is not to say that they cannot access the needed office space, it simply offers a high level of flexibility given the fact that the company employees can engage in their specific work from a different location (they are not location-dependent).
As more companies are turning towards a flexible or hybrid work model (when the company has a remote work policy combined with in-office tasks), using a virtual office is increasingly popular across all categories of businesses, including for large companies.
Some of the advantages of the virtual office are the following:
Reduced costs: in most cases, the costs for a virtual office package are lower compared to renting a traditional office space, equipping it and paying for regular maintenance;
Business image: the company can benefit from being located in a prestigious location in the center of Bucharest;
Business support: the location has all the regular features needed by most businesses, including office space, access to printing and scanning, meeting room space and video call solutions as well as catering services;
Expansion options: some companies in Romania can choose to expand to another city by using a virtual office.
What types of companies can have a virtual office?
There is essentially no size or type constraint for a company when it comes to working from a virtual office, only those related to the actual business industry in which it activates. Companies in the services sector are suited for a hybrid work model and they can benefit the most from using a Bucharest virtual office.
Understandably, companies in the manufacturing business, food and drink manufacturers, cosmetic product manufacturers, cannot use a completely remote work model as they will need to maintain a factory, warehouse or other types of establishments at all times.
Is there a special process to use a virtual office in Bucharest?
You can decide to use a virtual office for your company in Romania from the very beginning or you can transition to one during the course of your activities. Certain requirements are in place for notifying the National Trade Register Office of any changes brought to the company particulars, such as the registered office address and secondary headquarters.
Our team can help you if you wish to use a virtual office service and need to make the necessary registered address changes.
The video below summarizes the main advantages of the virtual office:
Main virtual office packages
A virtual office in Bucharest offers many of the same advantages as a traditional office space. The Virtual Office Bucharest package offered by our agents includes the following:
Address: Prestigious business address in downtown Bucharest for a credible and risk-free base for corresponding with clients; it will also be used as the registered office necessary for establishing a Romanian company;
Mail services: Mail collection and mail forwarding Romania - Mail is collected, packages are signed for and sent to you according to your instructions either by mail, fax or email;
Fax and phone call: incoming and outgoing faxes - Use our local fax number; we'll collect and send faxes to you, wherever you are; a local phone number in Bucharest, Romania - Provide a local phone number to all your contacts;
Others: voice mailbox - All of your voice messages will be forwarded to you by email; Preferred rates on international couriers - Receive discounted rates on FedEx and DHL;
Additional space: you can access a free instant meeting room for 1 hour/month in many of the standard Bucharest virtual office packages as well as other types of office space available upon request.
The options and the setup can depend on your particular business needs. Packages are offered both with the option to work from a shared or coworking space, or a private office that can be suitable for small teams or for a single individual. When using a coworking desk you will be alongside other entrepreneurs and business professionals. Bucharest has many such coworking spaces in central locations. Another option would be to reserve a particular office in the coworking space (for example, near a window, if you prefer so) and set it us as you see fit during the tenancy (the period for which you have concluded the virtual office agreement).
The private office option is a room that can be locked and, essentially, you will have your own business space that you will use exclusively. At the same time, you will be able to join the community in the shared-space areas during your breaks.
Both these options offer unique opportunities for networking, which can indeed prove valuable, especially for freelancers.
Depending on the chosen package or services, you can have access to offices that are accessible 24/7. Alternatively, you can schedule your time spent in the office during the regular working hours.
Please keep in mind that these are only the standard types of services. Small companies or start-ups will very well do with these, however, larger companies or those who are based in Romania and work with international clients may wish to have access to another set of services, such as the additional ones presented below. Our team of agents who specialize in Romanian company incorporation can give you more details upon request. We recommend reaching out to us before you start the incorporation phase as the address of the Bucharest virtual office can be the one used as the registered address and it will be included in the company’s constitutive documents. This is a mandatory step when opening all types of companies, including a micro company in Romania. Our team can arrange for the documents to be prepared and drawn up including the address.
It is desirable to choose a suitable space is desirable from the very beginning. Our team is here to assist you and help you select an option that will suit your business needs. Our experts will help guide you through the advantages of the private office and that of the coworking space, in terms of costs as well as other issues, according to the company’s profile. Each company is unique and additional assistance when choosing one of the many options is advisable.
If you have additional questions about company formation in Romania, as well as about the available business forms, please reach out to us if you need assistance. The virtual office is a solution for essentially all of the business forms that can be incorporated by local and foreign nationals in Romania and it is a service that can be accessed even if the company is an older one and even if it previously had other physical locations in the country.
Additional services available for a virtual office in Bucharest
A Bucharest virtual office is meant to provide for the needs of many different types of companies and to allow the business owners to maintain a professional business image. This may mean that, occasionally, one may choose additional services that allow for a greater degree of personalization. Some of the additional Services Offered through the Virtual Office Bucharest package:
Dedicated fax service with your own private and dedicated number;
Call redirecting - Specialized technology enables call redirection to your primary number;
Collection of bank statements;
Extra usage of the meeting room.
When using a virtual office in Bucharest, the company will be able to maintain a professional business image at all times. This can be important for start-ups, as well as new companies, as they will be able to meet certain expectations. A dedicated business number is important, as it will add to the company’s credibility and will allow local customers to easily reach the business if they need additional information. Whether the call is redirected, as you answer yourself, or it is handled by a dedicated receptionist who will answer on behalf of your company, the client will have direct access to the required information.
Additional questions about using a virtual office in Bucharest
Still undecided? Read below to find answers to some common questions you might have needed answers to. If you wish to know more or have additional questions, please feel free to reach out to us and one of our agents will give you further details.
How will you forward my mail?
Usually, there are two options when you receive mail or deliveries at the virtual office’s address: we can either inform you that you have received a package and you will collect it the next time you come to the office, or you will indicate a special address where one of our agents will forward the package to. Additional costs for courier deliveries apply for Bucharest and the surrounding areas. We can give you more details about pricing upon request.
Who will answer my calls?
A dedicated receptionist will answer the calls received at the shared or the private telephone number. When you set up your package, you will be able to indicate the message used by our agent, as well as the number used for call forwarding. We can either redirect all your calls to your private cellphone number or we can answer the calls on behalf of your company and provide minimum, essential information, such as a time and date when the client can reach out to your again or we can take a message from the caller and deliver it to you via call, text, or e-mail.
What happens if a client visits the virtual office?
The virtual office address can be included on the contact page on your website, in your social media page description, or available as the contact address when someone searches for the location of your business via one of the available maps apps. This means that anyone can visit the office, as these locations are often located close to main transport routes or even in the heart of the city. When this happens and it is not a scheduled visit, if you are not at the office, we will inform the individual that you are not present in the building and that he or she can reach out via telephone or e-mail. You can provide our front desk receptionist with a message for greeting walk-in clients or business partners. When you do have a meeting scheduled, our receptionist will simply guide the visitor to the area where your office is located.
Company formation in Romania
Choosing to work via a virtual office in Bucharest is just one of the choices investors, both local and foreign, have to make when they open a company in Romania. As previously mentioned, the address of the virtual office can be the one used to register the company, although this is not always the case. More frequently, the company founders will incorporate the company using one registered address and will provide another location as the headquarters or the main office of the company in the information for clients. This means that the initial address will be used in official communications and it will be included in invoices, however, the address where clients can reach the company (which can be included in promotional materials as well as the website/social media profiles of the company) will be based at another address. When working with a virtual office this can be an address located in the northern part of the city where many companies have their headquarters or closer to the center of the city, where clients will find it very accessible. The final price of the virtual office package will reflect the location where this office is based in the city.
As far as company formation in Romania is concerned, the following steps are the most important ones. We briefly list them below and you can reach out to us if you need more information and assistance:
Reserve the company name: the name needs to be different from the ones of companies already registered in the country; investors can perform a preliminary name check to make sure that the desired name is available;
Decide the company’s objective: the main objective of the company is determined according to the corresponding NACE code; a Romanian company can have as many secondary objectives as the investors see fit;
Determine the registered office: this is the step during which investors can choose to use the address of the virtual office location (the address of the building in which the virtual office is located) or another address in Bucharest, for companies incorporated in the Capital city;
Submit the capital: the minimum share capital in Romania is deposited in a bank account;
Draw up the articles: the constitutive documents of the company which include all the information that was previously decided as well as the shareholding structure and details about management and control issues (for example, the manner in which the company directors are appointed and revoked);
Prepare for registration: the founders will gather any other needed documents, including statutory declarations;
Register the business: the new company is registered with the National Trade Register Office.
Once the company is registered, it can apply for additional special permits and licenses, as needed.
The steps listed above are the ones required to open a private limited liability company in Romania, the SRL, which is also the most popular business form. Investors can choose to incorporate an SRL that has a virtual office in Bucharest.
Romanian company statistics
The National Trade Register Office offers a set of data regarding the number of legal entities that have been incorporated in the country during the first half of 2021. The data listed below are only for Bucharest:
The first half of the year: during 01.01.2021 and 30.06.2021, 12,081 companies were registered, out of which 1,584 were sole traders and 10,403 were SRL companies;
January 2021: 1,596, our of which 1542 were SRL companies, 5 were SA companies and 230 were sole traders; the sole trader is the simplest business form which can also benefit from using a virtual office in Bucharest due to the reduced costs compared to renting or buying, equipping and maintaining an office space;
June 2021: 1,630 SRL companies were registered, along with 6 SA companies and 261 sole traders.
The number of companies that were incorporated in other cities in Romania during the first half of the year (01.01.2021 - 30.06.2021) was lower:
Having a virtual office is possible in any Romanian city. It is also convenient for investors who register their company in another country, in the city of Cluj, for example (which also presents an attractive business climate for IT companies) to then offer services in Bucharest through a virtual office based here. The virtual office can be used for any type of company that is available for incorporation in Romania and it has important advantages that are related to the overall flexibility as well as the costs for maintaining the office.
For any further details or information please do not hesitate to contact us.